Plan International is an independent organisation committed to children living a life free of poverty, violence and injustice. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on equality for girls, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular gender equality.

 

PURPOSE OF THIS FUNCTION

The Compliance & Safeguarding Adviser (C&S Adviser) ensures and coordinates Plan International Belgium’s qualitative and long-term compliance with standards, rules & regulations implemented and required by the institutional donors, the Belgian government, the Belgian and international legislation and Plan International GH. 
The areas for which the C&S Adviser is in charge are Grants and Safeguarding. The C&S Adviser understands the requirements that must be met, detects risks, advises, shares knowledge, writes manuals and policies, proposes and implements solutions.
 

ARE YOU THE SPECIALIST WE ARE LOOKING FOR?

 

ROLES AND RESPONSIBILITIES OF THE COMPLIANCE & SAFEGUARDING ADVISER:

 

Grants Compliance

  • Prepare and review contracts, sub grants, and partnership agreements to ensure compliance with regards to legal and the donor regulations
  • Review any document legally committing the organisation, in relation to donors funding
  • Ensure that commitments made to donors are respected so that projects and programmes are implemented in accordance to the donors’ regulations and expectations.
  • Support contract negotiation with donors, partners and other Plan International offices 
  • Support and provide quality control of all aspects of contract management 
  • Provide qualified advices in matters related to donors’ regulations, sound funding management, and organisational applicability of donors’ requirements and expectations

Capacity building

  •  Share knowledge regarding donors and Plan International regulations with staff and Country Offices (CO’s) and build this knowledge into all capacity-building activities. Develop donor manuals and training materials 
  • Develop, set up and disseminate systems (i.e. policies, procedures) that facilitate organisational quality control and meet donors' requirements
  • Support the coaching process for CO’s and implementing partners on institutional donors’ rules and requirements 
  • Share the responsibility with the Finance controller and the Programme Manager for conducting start-up workshops in CO’s for the staff, partners and associates, to cover compliance, reporting and auditing 

Quality & Audits

  •  Maintain compliance systems and record keeping enabling senior management to effectively monitor compliance/risk management
  • Contribute to and/or coordinate organisational audits (preparation, verification and classification of all supporting documents), and coordination of audits with the finance team and the external auditors
  • Analyse and summarize the reports coming from auditors and evaluators in order to share the risks and lessons learned with the MT
  • Coordinate and monitor Plan International Belgium’s risk management system (through Magic Galileo) 

Ensuring compliance with Plan International's Safeguarding Children and Young People Policy

  • Act as Focal Point for Global Hub
  • Contextualise, disseminate, and monitor Plan International safeguarding guidelines for Plan International Belgium
  • Coordinate and support departmental safeguarding focal points
  • Coordinate the way in which Plan International Belgium handles incident notifications
  • Coordinate the way in which Plan International Belgium handles incident notifications
  • Contribute to Plan International Belgium’s integrity framework
  • Act as subsidiary person of trust to young people involved in Plan International Belgium

 

REQUIRED PROFILE FOR THIS POSITION

 

Level of education/Experience

  • Master Degree in Law/Business Administration / Finance /Economics or equivalent by professional experience
  • Minimum 4 years of experience in grants management and/or compliance 

Knowledge/Expertise

  • Work experience in a financial support or NGO environment 
  • IT technical knowledge of operational systems
  • Knowledge of MS Office, especially Excel
  • Knowledge of languages: 
    • English – French – Dutch (good understanding and good ability to communicate in speaking)
    • Spanish is an asset
  • Understanding & knowledge on Grant Management 
  • Understanding of financial principles

Personal profile and skills

  • Core competencies
    • Good knowledge of children’s rights, the rights of girls and the theme of "gender equality".
    • Achieving objectives
    • Work as a team
    • Get involved in the organisation
    • Demonstrate a digital mindset
    • Behave according to the basic values of Plan International Belgium
  • Function specific competencies
    • Analysing, critical eye
    • Accuracy
    • Structured way of working    
    • Good communication skills, feel at ease to communicate within the National office, with Global Hub and with the Country offices 
    • Solution-focused working 
    • Strong commitment
    • Strong advocacy skills, listening skills and interpersonal skills for capacity building and as safeguarding focal point/subsidiary person of trust

 

PLAN INTERNATIONAL OFFERS

  • A 1-year contract with immediate start, with the possibility of contract extension
  • A young and dynamic working environment in the center of Brussels, close to the Central Station and other public transport facilities
  • A salary in the range of comparable jobs in Belgian NGO’s and additional fringe benefits
  • Training opportunities at national and international level
  • An exciting environment with enthusiastic and passionate colleagues in a growing and innovation organization.

 

Safeguarding Children and Young People

In the context of Safeguarding Children and Young People, this function involves direct or indirect contacts with young people/children and therefore requires compliance with Plan International Belgium's internal charter for the protection of children.
We require that each employee submits a Model 2 Evidence of good conduct and behaviours.

 

Interested?

Send your CV and application letter to job@planinternational.be with reference “Compliance & Safeguarding Adviser” before 3 August 2020.